BID OPPORTUNITIES

 Open Bids

 Bid Number  Bid Title  Quantity Buyer  Bid Opening  Downloadable Files
 12-012   Sedan  Eight (8)  Big Spring Police Dept.  10/31/2011  Bid Packet
 Specifications
 12-013   Sedan  One (1)  Big Spring Fire Dept.  10/31/2011  Bid Packet
 Specifications
 12-014   Dump Truck (14 cubic yards)  One (1)  City of Big Spring  10/31/2011  Bid Packet
 Specifications

Bids Being Evaluated

 Bid Number  Bid Title  Buyer  Close Date  Amended  Downloadable Files
           

Closed Bids

 Bid Number  Bid Title  Buyer  Close Date  Amended  Downloadable Files
 12-001   Aluminum Sulfate (Alum)  One (1)  City of Big Spring  9/6/2011  Bid Packet
 12-002   Anyhdrous Ammonia  One (1)  City of Big Spring  9/6/2011  Bid Packet
 12-003   Liquid Chlorine  One (1)  City of Big Spring  9/6/2011  Bid Packet
 12-004   Polymer  One (1)  City of Big Spring  9/6/2011  Bid Packet
 12-009   Radio Tower Maintenance  One (1)  City of Big Spring  9/6/2011  Bid Packet
 12-011   Lube and Oil Change Services  One (1)  City of Big Spring  9/6/2011  Bid Packet
 11-012  Tub Grinder Services  One (1)  City of Big Spring  7/25/2011

 Bid Packet
 Specifications
 Conflict of Interest
 Standard Agreement Form

The City of Big Spring Web site is the only authorized outlet for downloading City of Big Spring bids. We cannot verify the correctness of documents received from any other 3rd party distributor.  

Public Accessibility to Bids and Proposals: Copies of bids are available to interested parties after public bid opening. Copies of data and information submitted in proposals are not available prior to the time and place the contract is being considered for approval by the City Council or awarded by the City. As provided by the Local Government Code, 252.049, trade secrets and confidential information are not open for public information. Copies are subject to the City's standard charges for public records.

City of Big Spring Purchasing Legal Notice

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Conflict of Interest Questionnaire the vendor or person's affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filed with the records administrator: City Secretary of the City of Big Spring, no later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits a class C misdemeanor if the person violates Section 176.006, Local Government Code.

Preparation of Bids by Suppliers

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation, drawings, specifications, etc., must be requested in writing with reasonable sufficient time allowed for a reply to reach bidders before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a perspective bidder concerning an invitation will be furnished to all prospective bidders as an amendment to the invitation, if such information is necessary to bidders in submitting bids on the invitation or if the lack of such information would be prejudicial to uniformed bidders.

1. Specifications and Standards
All purchase action is necessarily based on some specification or standard. The City uses basic types of specifications and standards as follows:
 
a. Design
b. Performance
c. Questionnaire
d. Approved Equal
e. Sample
 
Bidders are expected to examine the specifications, addenda, drawings, standard provisions, and all instructions. Failure to do so will be at the bidder's risk.

 2. Information Required

 
Each bidder shall furnish all information required by the invitation. The bidder shall sign the Bid Invitation, the Bid Sheet and, when appropriate, all questionnaire type specifications. Erasures or other changes must be initialed by the person signing the offer. Bids signed by an agent are to be accompanied by evidence of the agent's authority unless such evidence has been previously furnished to the Purchasing office.
 
3. Price
a. Quote Your Lowest and Best Net Price:
Quote your lowest and best net price, F.O.B. Destination, Freight Prepaid, unless specified otherwise on each item. Unit price for each item offered shall include all discounts e.g ~ trade. seasonal etc.. with Net 30 Days payment terms, Discounts shall not be shown as such but shall be incorporated in the base bid price. If delivery and shipping quantities affect unit bid price, multiple bids may be made to indicate 'price break' quantities in order for Purchasing to determine maximum economic benefits. Pricing should include packaging and transportation unless otherwise specified. Pricing shall be entered on the Bid Sheet in ink or typewritten. Totals shall be entered in the Total Price column of the Bid Sheet. In case of a discrepancy between unit price and extended price, the unit price will be presumed to be correct. It is subject, however, to correction to the same extent and in the same manner as any other mistake.  

 b. Bids Should Be Firm:

If the bidder, however, believes it necessary to base the price on price adjustment, such a bid may be considered only as an alternate bid, unless otherwise indicated in the bid invitation.

 (1) Price Escalation. Price escalation may be based on applicable U.S. Department of   Labor, Bureau of Labor Statistics indices or industry periodical materials price indices.

c. Transportation Charges:
 
If the quoted net price does not include transportation charges, such charges must be itemized separately if bid is based on F.O.B. Destination.

 d. Taxes:

The City does not pay Federal Excise Taxes, state and local retail sales tax and certain use taxes. Tax exemption certificates will be provided by Purchasing on request.

 

4. Foreign Made Goods
 
When offering an item not manufactured and/or assembled in the U.S.A., indicate that on the Bid Sheet. To be considered, they must meet specifications and must be in stock in the continental United States, at the time you submit your bid, and available for immediate shipment. If machines or mechanical equipment of foreign manufacture are offered, such offers must be supported by evidence acceptable to Purchasing that adequate service stations, service personnel and repair parts are available from stock maintained in the United States.
 
5. Partial Bid Items
Suppliers may bid on one or all bid items. A bid on only a partial quantity of a bid item, however, will be considered an alternate bid.

 6. Time

Time, if stated as a number of days, will include Saturdays, Sundays, and holidays. Time of delivery is part of the bid and very important. Required delivery date indicated is at point of destination. If indicated date can not be met or date is not indicated, bidder shall state best delivery time.

 7. Approved Equal

If the bid invitation indicates "approved equal" products are acceptable, the seller may offer an "equal" product as an alternate bid. Final "approved equal" determination remains with the City.

 

8. Submission of Bids
Bids submitted on other than City of Big Spring forms or with different terms or provisions may not be considered as responsive bids.

For a list of current Municipal Government Officials click here.

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