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BID EVALUATION AND CONTRACT AWARDS

1. Supplier Qualifications

Basic City practice is to purchase from suppliers who have adequate management and service capabilities, ability to provide materials which consistently meet City requirements, and be otherwise qualified and eligible to receive an award under applicable laws and regulations.
2. Local Supplier
Consideration of local service and local stocks may be given to local suppliers when evaluating bids. This consideration will be commensurate with the economic benefits to the City when making such purchases and applicable laws and regulations. When the total of all cost factors for any or all bids are equal, the City may select the equipment, materials, supplies or services produced in Corpus Christi or offered by Corpus Christi firms.

3. Identical Bids
When two or more responsible bidders submit the lowest and best bids, and these bids are identical in both amount and nature, the City shall enter into a contract with only one of the responsible bidders and reject all other bids. The one bidder shall be selected by casting of lots. It should be noted that this does not prohibit multiple or progressive awards if specified in the bid invitation.

4. Evaluation Factors
a. Lowest Total Cost:
Purchasing will award purchase orders and contracts to the lowest and most advantageous bid or to the bidder that provides the best value to the City. In determining the lowest and most advantageous bid or proposal, price, quantifiable factors, and other factors are considered. This would include specifications, delivery requirements, the initial purchase price, life expectancy, cost of maintenance and operation, operating efficiency, training requirements, disposal value, and other factors contributing to the overall acquisition and/or cost of an item. Our purpose is to provide goods and services at the lowest total cost to the City and the best value.


b. Other Factors: Consideration may be given to the conformity to the specifications, product warranty, a bidder's proposed service, ability to supply and provide service, delivery to required schedules, and past performance in other contracts with the City including timely delivery.

c. Partial Awards: Unless the bidder specifies otherwise in his bid, Purchasing may award the contract for any item or group of items shown on the bid invitation.

d. Reservations:
The City expressly reserves the right to:


(1) Waive as an informality minor deviations from specifications at a lower price than the low bid meeting all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall function is improved or not impaired;

(2) Waive any defect, irregularity or informality in any bid or bidding procedure;

(3) Reject any or all bids;

(4) Reissue a bid invitation;

(5) Extend the bid opening time and date;

(6) Increase or decrease the quantity specified in the bid invitation, unless the bidder specifies otherwise;
(7) Consider and accept an alternate bid as provided herein when in the best interests of the City of Corpus Christi.

5. Changes

Any changes to bid invitations or requests for proposals will be made by an addendum.
Award Notification
In dealing with City employees, suppliers should understand that commitments can be made only by employees to whom the City Manager has delegated agency status and the authority to make commitments.

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